AI for project management: how ChatGPT and Claude can help your team
AI for project management is not about replacing the project manager – it is about skipping the tedious parts: entering meetings, assigning tasks and chasing status. This guide covers what AI can actually do for a small team, and how to connect ChatGPT or Claude to Office Planning Room Online.
What can AI do in project management?
- Plan in plain language – describe what should happen and meetings and tasks are created with dates and owners.
- Give a quick overview – ask how projects are going instead of clicking around.
- Keep the plan up to date – move meetings, change owners or mark tasks done straight from the chat.
- Save time for the whole team – everything the AI does shows up instantly for everyone in the workspace and in the phone calendar.
Examples: talking to AI about your projects
"Schedule a meeting with Helena on 27/7 and add a task that Jörgen must finish the contract by then."
Creates the meeting in the team calendar and a task with Jörgen as owner and 27 July as due date.
"Which tasks are blocked in the website project?"
Lists the tasks and their status so you see what needs attention.
"Move Thursday's meeting to Friday at 10."
Updates the meeting – and the change syncs to everyone's phone calendar.
"How far along are our projects?"
Shows each project and how many of its tasks are done.
ChatGPT or Claude – which should I choose?
Both work equally well with Office Planning Room Online. Claude connects with one click today. ChatGPT is connected manually once (about 2 minutes) and requires Plus, Pro, Business or Enterprise – after that it also works in the mobile app.
Is it safe?
You sign in and approve the connection yourself. The assistant only sees your company, can only do what you are allowed to do, and always asks before deleting anything.
Get started in three steps
- Create an account – free for 14 days, no payment required.
- Add a project and invite your team.
- Connect ChatGPT or Claude – step by step.